Basic Information

Business type	Others	Certificate type	Committed certificate
Business category	Commerce and trade	Implementing entity	Shanghai Municipal Commission of Commerce
Nature of implementing entity	Legal body	Code of implementing entity	113100000024280004
Service subjects	Enterprise legal persons	Approval subjects	Foreign-invested enterprises applying to be identified as regional headquarters of multinational corporations
Service scope	The whole district	Exercising level	Municipal level
Source of power	Legal exercise at this level	Handling mode	Handling at the window, online and via letters
Is reservation available?	No	Is online payment available?	No
Is courier service available?	Yes	Is self-service terminal service available?	No
Co-handling body	No	Intermediary service	No
Quantity limit	There is not limit on approval quantity.	Operating system	Municipal level
Required number of arrivals at the site	0	Depth of online handling	Online handling
Handling period specified by law	20 (working days)	Committed time limit for closing	5 (working days)
Business status	In use	Business version	8
Whether it is available at the online administrative service center	Yes
Applicable scope	Application for and handling of identification of foreign-invested enterprise in the city as regional headquarters of multinational corporation
Content of review and approval	Approval of identification of foreign-invested enterprise as regional headquarters of multinational corporation
Division of authority	Shanghai Municipal Commission of Commerce is responsible for identifying foreign-invested enterprises as regional headquarters of multinational corporations.

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Conditions for Acceptance

The application materials are complete and prepared in a legal form. See details in the List of Application Materials.

Application Materials

Instructions for Filling

1. The application materials shall be sequenced in the order as set out in the List of Application Materials in this Guide;

2. The documents prepared by the Applicant are printed with A4 papers, and those issued by the government and other authorities shall be provided in the size(s) as the original(s);

3. Copies of the application materials shall be clear and legible.

Formal Standards

1. The application materials shall be arranged in the order specified in the application form in the Guide; 2. The copies of application materials shall be clear.

List of Application Materials

Name of material	Source	Type of material	Number of hardcopy materials	Form of material	Remarks	Mandatory or not	Template	Blank form
Application signed by legal representative of enterprise	Prepared by the Applicant	Original	1	Hardcopy	View details	Mandatory	Download to view	Downloadthe Form
Authorization documents for basic functions of regional headquarters or headquarters-type organizations of multinational corporations as signed by the authorized signatory of the parent company	Prepared by the Applicant	Original	1	Hardcopy	View details	Mandatory	Download to view	Downloadthe Form
The copy of business license of company. Headquarters-type organizations that are branches shall also submit the (copies) of business licenses of Shanghai branches and the documentary evidence of working capital from the parent companies. (Business license can be presented electronically)	Business license approved and issued by market regulator	Original and copy	1	Hardcopy		Mandatory
The parent companys audit report for the recent one year	Accounting firm or auditing firm	Copy	1	Hardcopy		Mandatory
The approval certificate or record receipt and business license of enterprise established in China with investment from the parent company (business license can be presented electronically)	The approval certificate or record receipt of foreign-invested enterprise shall be issued by the commercial authority and the business license shall be approved and issued by market regulator	Copy	1	Hardcopy	View details	Mandatory

Name of the Application Document

Identification application

Place of Business Handling

Place of Business Handling

Receiving body: The administrative service window of Shanghai Municipal Commission of Commerce

Address of receiving: Windows 25-32, Comprehensive Service Hall, 1/F, Building 5, No. 300, Shibocun Road, Pudong New Area

Business Hours

9:0012:00 and 13:0017:00, from Monday to Friday (excluding statutory holidays)

Legal Basis

Article 4 of the Regulations for Encouraging Multinational Enterprises to Establish Regional Headquarters in Shanghai (HFF [2017] No. 9): Shanghai Municipal Commission of Commerce shall identify regional headquarters and headquarters-type organizations and coordinate relevant bodies to manage regional headquarters and headquarters-type organizations of multinational corporations.

Procedures of Business Handling

View the flow chart.

Mode of Business Handling

Mode of Business Handling

 (1) Processing link: General procedures Review link: The handler is responsible for examination and approval, the head of relevant office is responsible for review, and the relevant director is responsible for issuance.

 (2) Review method: It shall be carried out both with online data and paper materials.

Special Procedures

No

Approval Certificate

Name of the review and approval result	Service mode	Period of service	Type of the review and approval result	Sample of the review and approval result
The approval of identification of regional headquarters	Direct delivery	One working day		Click to download

Review and Approval Charges

Charged or not

No

Rights and obligations of the applicant

The applicant shall have the following rights according to laws:

1. The applicant has the right to know the processing procedures and the basis of approval;

2. The applicant has the right to know the progress of approval of relevant project;

3. The applicant has the right to require the approval body to keep project information confidential;

4. The applicant has the right to withdraw the application before the approval decision-making;

5. The applicant has the right to lodge a complaint, administrative review and administrative litigation.

The applicant shall have the following obligations according to laws:

1. The applicant shall submit relevant truthful materials;

2. The applicant shall disclose the facts to the approval body;

3. The applicant shall timely supplement or modify relevant materials as required by the approval body.

Consultation Method

Consultation Phone

(021)50722200; (021)12345

Consultation Approach

http://sww.sh.gov.cn/wszx/index.htm

Supervision and Complaint Method

Complaint Phone

(021)12345

Complaint Channel

http://sww.sh.gov.cn

FAQs

FAQs

Question:  Which are management and service bodies for regional headquarters and headquarters-type organizations of multinational corporations?

Answer:  Shanghai Municipal Commission of Commerce shall identify regional headquarters and headquarters-type organizations of multinational corporations and coordinate relevant bodies to manage regional headquarters and headquarters-type organizations of multinational corporations. The industry & commerce, finance, taxation, foreign affairs, human resources and social security, exit-entry management, foreign exchange administration, the Peoples Bank of China, the Customs, entry-exit inspection and quarantine and other bodies shall manage regional headquarters and headquarters-type organizations of multinational corporations within their respective scope of responsibility.

Common Unacceptable Sample

I. For application letterhead, Shanghai Municipal Commission of Commerce is written as Foreign Investment Promotion Office of Shanghai Municipal Commission of Commerce or the name of any other department by mistake.

II. The application materials are incomplete.

III. There are not signatures and seals of investors and/or foreign-invested enterprises and the dates of signature in the application materials (including application, contract and the articles of association).

IV. In case of the application materials signed by senior executives authorized by legal representative of the enterprise, no effective power of attorney is provided.

V. Where the originals of application materials should be provided, there are only their copies or colorful photocopies.

VI. The same application document (e.g.: Contract / the articles of association) has inconsistent categories of paper and front sizes.